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Aalto University has certain requirements for the elements and information printed in the published thesis. The university publishing support will give you more information about the publishing of your cotutelle thesis within the Aalto university Doctoral Theses series and the ISBN numbers. Please contact julkaisut@aalto.fi. 

You can publish your doctoral thesis as a duplicate (or dual) publication, i.e. publish it in a partner organisation’s publication series in addition to an Aalto series if the partner organisation, such as a research institute, has been a major contributor to the research work for the doctoral thesis.

Aalto-VTT dissertation series is not available anymore. Please acknowledge the collaboration in the thesis itself.

The Aalto publication series support will give you more information: julkaisut@aalto.fi.

Aalto ARTS doctoral students's follow the normal process, but the doctoral student may apply to publish their thesis book with ARTS Theses. The decision is made by Doctoral Program Committee.

More information about publishing with ARTS Theses (aalto.fi)

The printed version of an article/research paper thesis includes the summary part as well as the articles/research papers. You need to obtain permissions to republish your articles or published research papers in your printed thesis. If your articles or research papers have been published open access under Creative Commons (CC) license, no permissions to republish are required.

How to obtain the permissions to republish the articles/research papers in the printed thesis?

Usually, the publishing agreement or the web pages of the publisher clearly state whether it is allowed to republish the article or research papers for author’s scholarly purposes, including doctoral thesis. Remember to retain your agreement and the possible instructions provided by the publisher for later use. From these documents you can check your usage rights for your published articles or essays.

If you have questions or problems in interpreting the agreement text or instructionsprovided by the publisher, you can send the agreement or instruction text 91����� publication series support by email julkaisut@aalto.fi.

If the information is not available in the agreement or instructions provided by the publisher, you can use the  service to request permissions from publishers. The service is most often free of charge, depending on the publisher though. 

Please note that it is the responsibility of the doctoral student to retain the agreement with the publisher and if needed to request and to retain the permissions to republish.

Your doctoral thesis will be published with your permission in . &�Բ�����;

For article and research paper theses our policy is to publish only the summary part of the doctoral thesis without the individual articles or research papers. &�Բ�����;

However, the articles or reserch papers will be linked to your doctoral thesis page in Aaltodoc with DOI numbers if available. Also, the manuscript versions of your articles or research papers will be linked to the page if they are available in the . Read more about the manuscript service of the RES Open Science and ACRIS team. 

In the case of monographs, the whole thesis is published. &�Բ�����;

Open access publishing (i.e. giving permission for publishing the Aaltodoc version of your thesis) is recommended and compliant with the Aalto University goal of promoting open science. Open access publishing allows doctoral theses to be disseminated efficiently to a wider audience, thus increasing their visibility. 

Order your doctoral thesis by using Unigrafia’s publication ordering system. The ordering process has two phases. Through Unigrafia you will order:

1.  the publication number for Doctoral Theses series and the ISBN and ISSN numbers.
2. the printing of your thesis. You can choose the covers of your thesis when you order the printing of your thesis. The covers are made during the prepress phase by Unigrafia. 

Read the instructions from Unigrafia’s web page (unigrafia.fi).

Writing templates

The doctoral student should use the uniform title and abstract pages. The title pages and abstract pages are available as a separate Word document, which you can submit to Unigrafia as a separate file when you place an order for your doctoral thesis. The new accessible Word writing template includes the title pages and abstract pages.

1. You can download the mandatory title and abstract Word templates from Unigrafia’s web page (unigrafia.fi).
2. You can download the accessible Word writing templates in English, Finnish and Swedish from Unigrafia’s web page (unigrafia.fi). This writing template also includes the title and abstract pages.
3. (Aalto LaTeX pages in wiki) – The LaTeX template is not exactly identical with the Word template. You can use it anyway.

You can also buy professional layout and paging services from Unigrafia. Read more about the service on the Unigrafia’s web page under (unigrafia.fi).

Examples of correctly formatted theses

Below you will find samples of correctly formatted theses. Use them as your help to see how the page layout and page numbering is done. You can also see how the thesis looks when it is ready. New examples with new covers will be available 2025.

• Example of a thesis from the Schools of Technology (article-based, author: Risto Vanhanen)
• (research paper-based, author: Pii Elina Berghäll)
• (research paper-based, author: Mikko Riepula)

Unigrafia uses standard materials for content and cover. Unigrafia offers also two other material packages from which you can choose with additional cost. If you are using other printing house for printing than Unigrafia, make sure the materials are in accordance with Aalto University’s standard. Read more about the Printing materials on the Unigrafia’s web page under  (Unigrafia.fi).

Aalto University recommends using Unigrafia for printing. Unigrafia will prepare an electronic public display version of all ordered doctoral theses and delivers them directly to the Aalto publication support team. In a normal process Unigrafia will print and deliver the printed books as well, but the doctoral student can order the printing and yhe delivery of the printed version from a another printing house if they like. In such case the doctoral student requests offers from the printing houses themselves and is independently responsible for the whole printing process and for completing each required step of the process according to the publication schedule. 

If you wish to use another printing house than Unigrafia:

Follow the instructions on Unigrafia’s web page, but

1. when you fill out the order form for ISBN numbers, select option “No, I will use another printing house” and write the name of the printing house you have made the arrangements with.
2. when you fill out the order form for the printing of your doctoral thesis, fill out 0 to the number of printed books.

Finalise your order and ask Unigrafia to send you the print file of your doctoral thesis. You can send the print file to your printing house.

If the headings or abstracts of your publication contain (mathematical) special characters you can write the special characters as they are to the title page and to the abstract page. Unigrafia will copy the title of your thesis from the title page to the front cover of your thesis.

The minimum number of printed thesis is 22 copies. Of these, one copy to the Aalto University Learning Centre and six copies to the National Library for Unigrafia will deliver the six copies to the National Library if you order the printing from Unigrafia. If you use another printing house it is your responsibility to make sure that your printing house will deliver the six copies to the National Library. The rest of the printed copies (15 copies) go to the doctoral student and their school. Check the number of copies required by your School (aalto.fi). 

Aalto University's departments pay max 230€ + vat of printing costs per doctoral student. This covers the cost of 22 books. The fee includes one correction round of the proof. All the rest will be charged from the doctoral student.

Note: in case you publish your thesis through ARTS Theses, the costs covered and the number of books printed are explained separately.

The printing house Unigrafia will send the invoice directly to your school or department. 

Unigrafia will receive the invoicing information automatically when you select your school and department on the order form for the printing of the doctoral theses.

If the doctoral student is using other printing house than Unigrafia for printing, they will pay the printing costs first themself. The costs can be claimed back from the school provided the copy of the original invoice is included with the claim. The original invoice should be kept until the reimbursement has been issued.

Note: Do not use Aalto University's address for the invoicing information if you are paying the costs yourself. Use e.g. your own home address.

Delivery address: The printed books should always be delived to your School and not your home address. 

Unigrafia's order form will automatically offer you the delivery address based on the school and department information you have selected on the form. If you have more than one option select the delivery address you wish to use.

When the doctoral thesis is approved and published, it is not possible to edit the contents afterwards. However, you can point out the corrections with a separate Errata page attached to the thesis page on Aaltodoc. The errata PDF is linked to the web page of the thesis as a separate file. Send the Errata PDF to to julkaisut@aalto.fi. 

Download Errata template

One copy of the doctoral theses produced by ARTS Theses is archived to the Aalto University's archive.

On copy of doctoral thesis is placed to the legal deposit libraries: National Library of Finland, Turku University Library, Jyväskylä University Open Science Centre, Åbo Akademi University Library, Oulu University Library and University of Eastern Finland Library. Read more about the legal deposit collections in the web page of the .

The electronic archive file of the doctoral thesis contains the entire thesis, and, in the case of an article or research paper thesis, also the articles or research papers included in the thesis. The electronic archive file must be in PDF/A-format.

Aalto University theses are public documents. For this reason, the archived thesis file is available for viewing on selected workstations connected 91����� University’s closed network, for example the customer workstations at the Harald Herlin Learning Centre via remote desktop connection called Aalto Thesis Database. Read more about In addition, electronic thesis file will be electronically sent by the Learning Centre to anyone requesting a copy. Read more about the Theses as public documents.