Distribution of doctoral thesis
Instructions for distribution in each School
Each School requires you to hand in a specific number of copies of your printed thesis for the use of the School. See below how your printed thesis is to be distributed and how many copies are required.
The doctoral programme receives four copies of the published thesis. These include copies for the opponent, custos (and supervising professor) and your Department. The doctoral education services takes care of distributing these copies.
The doctoral thesis is displayed online.
The doctoral student can give copies of the doctoral thesis to the pre-examiners and advisor(s) of the copies that they have received for personal use.
The School of Business pays for 21 copies of the doctoral thesis, which includes the compulsory free copies for libraries, 15 free copies for you. If you wish to have more copies to yourself ask Unigrafia or other printing house for an offer for printing the extra copies.'
| Compulsory distribution (on responsibility of the doctoral student): | ||
|---|---|---|
| Public display | 0 | The public display of doctoral thesis only online |
| Opponent(s) | 1 | each, student will take care of the mailing |
| Supervising professor (with signature) | 1 | each, student will take care of the mailing |
| Thesis advisor(s) | 1 | each, student will take care of the mailing |
| Pre-examiners | 1 | each, student will take care of the mailing |
| Learning Centre This is compulsory library copy |
1 |
Student will take care of the mailing: Student sends a copy of the printed thesis by internal mail to Hanna Lagerkrans, Ekonominaukio 1, room Y122 |
| The National Library of Finland | 6 |
These 6 copies need to be taken into account in the final number of printed doctoral theses; please check this from the printing house. The printing house (Unigrafia) will deliver the copies to the National Library of Finland. If you use another printing house, please check if this is done by the printing house, otherwise it is in the doctoral student's responsibility to deliver the copies. . |
It is recommended to send a copy of your thesis + accompanying letter to foundations which have awarded grants to you.
In the morning of the public examination, deliver the remaining department’s copies of the doctoral thesis (+ possible printed lectio praecursoria) to the information desk to be delivered as door handouts outside the public examination hall.
You are also welcome to distrubute your thesis to your friends and family (with signature)
The minimum number of order is 16+6 copies. 6 of these copies should be delivered to National library. Please check if this is done by the printing house, otherwise it is in the doctoral student's responsibility to deliver the copies. Submit 6 copies of the printed thesis to the doctoral programme, at latest 15 days before the defence. Doctoral programme will send copies to opponent, pre-examiners and Aalto library. If the books are submitted less than 15 days before the defence, you may have to deliver the copy to the opponent yourself. Please contact Study Coordinator well in advance and notify when your thesis books will be delivered to doctoral programme (Kemistintie 1, room D305).
The minimum number of printed theses in the School of Electrical Engineering is 22 copies: 16 to the School and 6 to the National Library of Finland. Your department will pay these copies.The printing house takes care of sending the copies to the National Library of Finland (.), but the student is responsible for the other distribution. The printing house delivers the books to only certain addresses at Aalto University, from where you can pick them up and take care of the distribution. In the School of Electrical Engineering, the books are mostly delivered to Maarintie 8.
Distribution on responsibility of the doctoral student:
- Final pdf to the opponent
- Printed copies as follows:
| Recipient/purpose | Number | Where to take |
|---|---|---|
| Aalto University Learning Centre (Library) | 1 | Maarintie 8 lobby services/janitors*. The janitors will send this to the Learning Centre. (NOTE: This is the copy Unigrafia instructs you to bring to the doctoral programme) |
| The public display at Maarintie 8, main lobby | 1 | Maarintie 8 lobby services/janitors*. The janitors will take care of the public display copy. |
| Chair of the Doctoral Programme Committee | 1 | Maarintie 8 lobby services/janitors*. The janitors will send this to Prof. Välimäki. |
| Department | 1 | Maarintie 8 lobby services/janitors*. The janitors will take this copy to the department lounge. |
| Opponent(s) | 1/each | Maarintie 8 lobby services/janitors*. The secretarial services will help in sending the printed book to the opponent(s). |
| Pre-examiners | 1/each | To be agreed on with the secretarial services of the department |
| Supervising professor(s) and thesis advisor(s) | 1/each | |
| Doctoral student | 1 | |
| The public defence | The rest of the printed copies | Janitors of the building in question. The janitors will bring the theses to the hall where the public defence is held. |
*Maarintie 8, PO Box 15500, 00076 AALTO
The minimum number of printed theses in the School of Engineering is 22 copies: 16 to the School and 6 to the National Library of Finland. Your department will pay these copies. The printing house takes care of sending the copies to the National Library of Finland (.), but the student is responsible for the other distribution. The printing house delivers the books to only certain addresses at Aalto University, from where you can pick them up and take care of the distribution. In the School of Engineering, the books are mostly delivered to Otakaari 4.
Order your printed books in one of the addresses listed here.
The minimum number of printed doctoral theses in the School of Science is 16 copies, and 6 more copies should be delivered to the National Library of Finland. This means that minimum number of books to be ordered is 22 copies. This is also the amount paid by each department.
Please check below the guidelines of your department regarding the distribution. Please note that the Doctoral Programme does not send the doctoral thesis to the opponent, the responsibility is of the doctoral student!
Important! Students in every department should deliver one printed book to the Doctoral education services, more details below.
Department of Industrial Engineering and Management
| Compulsory distribution (on responsibility of the doctoral student): | ||
|---|---|---|
| Public display | 0 | The public display of doctoral thesis only online |
| Opponent(s) | 1 | each |
| Supervising professor | 1 | |
| Thesis advisor(s) | 1 | each |
| Pre-examiners | 1 | each |
| The Doctoral education services (by postal mail or by dropping the book in the mail box in front of the office) |
1 | Address: Maarintie 8, 02150, Espoo, room 1161 Postal Address: Aini Simola, Maarintie 8, Room 1161, 00076 AALTO (This copy will be delivered to the Learning Centre) |
| Public defence + other distribution | at own consideration | |
| The National Library of Finland, Legal Deposit Service (as of 1 January 2020): | ||
| The National Library of Finland | 6 |
These 6 copies need to be taken into account in the final number of printed doctoral theses; please check this from the printing house. The printing house (Unigrafia) will deliver the copies to the National Library of Finland. If you use another printing house, please check if this is done by the printing house, otherwise it is in the doctoral student's responsibility to deliver the copies. . |
Departments of Applied Physics / Neuroscience and Biomedical Engineering / Mathematics and Systems Analysis
| Compulsory distribution (on responsibility of the doctoral student): | ||
|---|---|---|
| Public display | 0 | The public display of doctoral thesis only online |
| Opponent(s) | 1 | each |
| Supervising professor | 1 | |
| Thesis advisor(s) | 1 | each |
| Pre-examiners | 1 | each |
| The Doctoral education services (by postal mail or by dropping the book in the mail box in front of the office) |
1 | Address: Maarintie 8, 02150, Espoo, room 1161 Postal Address: Aini Simola, Maarintie 8, Room 1161, 00076 AALTO (This copy will be delivered to the Learning Centre) |
| To the public defence | at own consideration | |
| The National Library of Finland, Legal Deposit Service (as of 1 January 2020): | ||
| The National Library of Finland | 6 |
These 6 copies need to be taken into account in the final number of printed doctoral theses; please check this from the printing house. The printing house (Unigrafia) will deliver the copies to the National Library of Finland. If you use another printing house, please check if this is done by the printing house, otherwise it is in the doctoral student's responsibility to deliver the copies. . |
Department of Computer Science
| Compulsory distribution (on responsibility of the doctoral student): | ||
|---|---|---|
| Public display | 0 | The public display of doctoral thesis only online |
| Opponent(s) | 1 | each |
| Supervising professor | 1 | |
| Thesis advisor(s) | 1 | each |
| Pre-examiners | 1 | each |
| Your research group's coffee lounge | 1 | |
| The Doctoral education services (by postal mail or by dropping the book in the mail box in front of the office) |
1 | Address: Maarintie 8, 02150, Espoo, room 1161 Postal Address: Aini Simola, Maarintie 8, Room 1161, 00076 AALTO (This copy will be delivered to the Learning Centre) |
| To the public defence | at own consideration | |
| The National Library of Finland, Legal Deposit Service (as of 1 January 2020): | ||
| The National Library of Finland | 6 |
These 6 copies need to be taken into account in the final number of printed doctoral theses; please check this from the printing house. The printing house (Unigrafia) will deliver the copies to the National Library of Finland. If you use another printing house, please check if this is done by the printing house, otherwise it is in the doctoral student's responsibility to deliver the copies. . |
Preparing for the public defence
Instructions for planning and arranging public defences (for doctoral student and custos)
