Publishing your doctoral thesis
Instructions for preparing your doctoral thesis for publication and printing, and information on archiving
Aalto publication series
The Aalto University publication series contain works related to university’s research, artistic activities and teaching. Aalto University must be the primary publisher of the work for it to be included in an Aalto publication series.
As the Aalto publication series do not have a designated publishing team or publishing editor, each work must be assigned a person or team who independently handles the practicalities related to the design, publishing and budgeting the work as well as the related agreements and publishing costs. To ensure the high quality of the works published in its series, Aalto University requires that the person or team responsible get permission to publish the work from an Aalto University supervisor or head of unit.
All Aalto University publishing is compliant with the university’s open access goals. Open online publishing makes the works available to a wider audience, thereby increasing the visibility of Aalto University’s research, artistic activities and teaching.
Aalto University Open Science and Research Policy
Aalto University has altogether five publication series: one for doctoral theses, and four for reports, compilation works, learning materials and working papers.
The series have a distinctive book cover design compliant with the Aalto University visual identity. We recommend using the Aalto cover designs for all works published in the various Aalto University series, because a uniform cover links the publications 91ÇàÇà²Ý University. You can, however, also publish your work with a cover design of your choice.
For archiving purposes, an electronic version must be made of all works in PDF/A format.
In addition, one copy of all printed books must be submitted to the collection of the Harald Herlin Learning Centre and six copies to the National Library of Finland as statutory legal deposit copies.
Aalto University has five publication series, and you can publish texts written in Finnish, Swedish and English in all of them. Choose the publication series that best fits your topic. The Crossover series is for cross-disciplinary publications and the publications of the university’s joint units. The names of the series are:
Aalto University publication series
- Art, Design, Architecture (Aalto ADA)
- Business, Economy (Aalto BE)
- Crossover (Aalto C)
- Science, Technology (Aalto ST)
- Doctoral Theses (Aalto DT)
For instructions on publishing in the Doctoral Theses series, see the webpages of doctoral education on Publishing your doctoral thesis.
All the other publication series may contain four types of publications: reports, compilations, learning material and working papers.
We recommend using a book cover design compliant with the Aalto University visual identity for works published in any Aalto University publication series. Works created in line with the Aalto University visual identity are always ordered from Unigrafia. Unigrafia is responsible for ensuring the publications’ compliance with the University visual identity in accordance with the Aalto University Communications guidelines. The size of the printed Aalto publications is B5, except for working papers, which are A4-sized. You can find available cover designs on Unigrafia pages (Cover templates).
When publishing your work in an Aalto publication series, you should use the initial pages template downloadable from the Unigrafia pages . For the main body of the text, you can use the accessible Word template for doctoral theses as appropriate or format the pages yourself. The accessible Word template can be downloaded from the Unigrafia pages in Finnish, Swedish and English.
Unigrafia manages the publication numbers and ISBN identifiers of the Aalto University publication series. To place an order for an ISBN identifier and the printing of your work, fill in the appropriate Unigrafia order forms available on the Unigrafia website . In questions concerning the timetable and costs, please contact directly; you should note that publishing always carries a cost, even when you only order an electronic version.
You can place an order with Unigrafia after you have agreed on the publishing of your work with your Aalto University supervisor or head of unit.
For more information on ordering and the templates for the preliminary pages, see on the Unigrafia website.
The publication types
The publication type is entered in English on the front cover of the publication. Publication types are:
- Reports: Report, Research report, Technical report, Annual report, Professional development report
- Compilations: Compilation, Conference proceedings, Seminar proceedings, Essay collection
- Learning materials: Learning material, Teaching material
- Working paper
If using a book cover design in line with the Aalto University visual identity is not suitable for your publication, you can use individually designed book covers. You can design the covers and create the content layout of the work yourself or buy the layout and printing from Unigrafia or a graphic designer and printing house of your choice.
The Aalto University logo must be placed on the front cover of the work. You can download the logo from the Aalto University Communications service .
For the title and copyright pages of your work, we recommend using or drawing inspiration from the initial pages template of the Aalto University publication series. You can download the template from the Unigrafia pages .
Unigrafia manages the publication numbers and ISBN identifiers of the Aalto University publication series. You can order an ISBN with the Unigrafia ISBN order form after you have agreed on the publishing of your work with your Aalto University supervisor or the head of your Aalto University unit. You can find the ISBN order form on the Unigrafia site at . Ordering a publication number and an ISBN is free of charge.
The ISBN identifies the publisher as well as the specific title, edition and format of a publication. The publisher is the party who covers the printing costs and bears responsibility for the contents of the publication. Your work may be assigned an Aalto University ISBN if Aalto University is the primary publisher of the work.
You must apply for ISBN for all the formats in which the work is to be published. The ISBN must always be retrieved before the publication of the work. It is not possible to apply for an ISBN for a work that has already been published, i.e. is in distribution.
Use the Unigrafia form to order the ISBN identifiers for a work published in an Aalto University publication series. Read more about publishing in the various Aalto series above.
If you only need an ISBN for your publication, you can request it by emailing to julkaisut@aalto.fi. You can request for an ISBN after you have agreed on the publication of your work with your Aalto University supervisor or the head of your Aalto University unit. Ordering an ISBN is free of charge. Provide us with the following information about your publication:
- Title
- Authors/editors
- School/department/unit
- Desired date of publication
- Formats of the publication: electronic/printed
- Name of the printing house and place of printing, if a printed version of the publication is made
- E-mail address of the person responsible for the work
The ISBN is placed on the copyright page and on the back cover of the work. For the title and copyright pages of your work, we recommend using or drawing inspiration from the preliminary pages template of the Aalto University publication series as appropriate. You can download the template from the Unigrafia webpage .
The Aalto University logo must be placed on the front cover of the work. You can download the logo from the Aalto University Communications service .
We recommend that all electronic works that have been assigned an Aalto University ISBN be published as open access versions in the Aalto University publication archive, Aaltodoc; all publications in Aaltodoc are automatically copied to ACRIS (Aalto Current Research Information System).
We recommend publishing under a Creative Commons (CC) license to indicate what constitutes permitted use of the publication. The CC licence is specified on the copyright page of the publication. Read more about CC licenses on aalto.fi: Open content licenses - Creative Commons.
An English-language
If you do not use a CC licence, your work may be published online through open access only if each author of the publication consents to its online publishing. If there is more than one author, each author may fill in their own permission form or the authors may fill in a joint form. The editor or author responsible for the publication may also give permission (sign the form) on behalf of all authors.
Fill in and sign the below permission form and submit it as a PDF file to: julkaisut@aalto.fi.
A copy of all the works that have been assigned an Aalto University ISBN must be submitted to the Learning Centre in the formats in which the publication was made:
- An electronic version of all the publications must be submitted as a PDF/A file to julkaisut@aalto.fi. If you have ordered your publication from Unigrafia, Unigrafia will deliver your publication directly to us in PDF/A format. Otherwise, you need to take care of delivering the electronic version to us. Instructions for making a PDF/A file can be found on the Aalto.fi: Detailed instructions for creating a PDF/A file.
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1 copy of the printed book to:
Harald Herlin Learning Centre
Luettelointi
P.O. Box 17000, Otaniementie 9
FI-00076 AALTO
In addition, six copies of all printed books must be submitted to the Legal Deposit Office of the National Library of Finland as statutory legal deposit copies. For details, please see the National Library page . Unigrafia automatically delivers the legal deposit copies. If you have ordered printing elsewhere, you must take care of the delivery of legal deposit copies to the National Library of Finland.
Aalto University has no sales of publications. We recommend that all electronic works with an Aalto University ISBN be published as open access versions in Aaltodoc, the publication archive of Aalto University.
You can discuss the sale of your work with the Aalto University Shop independently.
If you do not find an answer to your question on this page, please contact us by email at julkaisut@aalto.fi.
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